11 Questions to Ask in a Workshop Registration Form
A workshop registration form needs 7 to 11 questions: contact details, the session, the details you need to prepare, such as level or dietary needs, and agreement to your terms. Everything else can wait for the confirmation email.
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Why the right questions matter
Registrations collected by message end up in three places: the chat, a notebook and your memory. On the day, someone is missing from the list, nobody knew about the gluten allergy, and two people were promised the last place. A registration form gives you one list, with the same details from everyone.
It also helps you prepare. Knowing the level of the group, how many people chose each date and what they need to eat lets you buy the right materials and plan the right pace. The questions below fit workshops, classes, courses and events, and each one says why it is there and how to word it.
The 11 questions, by section
Participant
1Full name
Why ask it: For the participant list and the name badges, if you use them.
Example wording: What is your full name?
Field type: Short text · Required
2Email
Why ask it: Email is how you send the confirmation, the address, what to bring and any change of plans.
Example wording: What email should we send the details to?
Field type: Email · Required
3Phone
Why ask it: For last-minute changes on the day, such as a late start or a change of room.
Example wording: What phone number can we reach you on the day?
Field type: Phone · Required
Registration
4Session or date
Why ask it: If the workshop runs more than once, this splits participants between dates and shows which ones fill up first.
Example wording: Which session would you like to join?
Field type: Single choice · Required
5Number of participants
Why ask it: Friends and couples often register together. Asking for the number keeps one registration per group.
Example wording: How many people are you registering, including you?
Field type: Number · Optional
6Experience level
Why ask it: Lets you set the pace, prepare the right materials and warn beginners if the session is advanced.
Example wording: What is your experience level?
Field type: Single choice · Optional
Preparation
7Dietary needs and allergies
Why ask it: Essential whenever food is served, and important for cooking and baking workshops in particular.
Example wording: Do you have any dietary needs or allergies?
Field type: Long text · Optional
8Health notes
Why ask it: For movement classes and physical workshops, an optional question about injuries or pregnancy lets the teacher offer alternatives.
Example wording: Is there anything about your health the instructor should know?
Field type: Long text · Optional
9Choice of materials or options
Why ask it: If participants choose a kit, a size or a menu, ask now so you can order the right amounts.
Example wording: Which kit would you like?
Field type: Single choice · Optional
Final details
10How they heard about it
Why ask it: Shows which channel fills your workshops, so you know where to post next time.
Example wording: How did you hear about this workshop?
Field type: Dropdown · Optional
11Agreement to terms and cancellation
Why ask it: A required checkbox records that every participant accepted your cancellation and refund terms before the workshop.
Example wording: I have read and agree to the terms and cancellation policy.
Field type: Agreement checkbox · Required
What not to ask
- Their full address. Unless you post materials, you do not need it. It makes the form longer and asks for data you will not use.
- Date of birth for adult workshops. If age does not matter for the activity, do not ask. For children's programmes, the grade or age group is usually enough.
- Payment card details. Never collect card numbers in a form. Put payment instructions in the description or the confirmation instead.
The ready form
Most of these questions are already in this template. Open it in the chat and ask the AI to add the rest, or to change anything for your business.
Workshop Registration FormOpens the ready template in the chat, so you can fit it to your business.
Frequently asked questions
How many questions should a registration form have?
Between 7 and 11. Ask what you need to prepare for the day, and send everything else in the confirmation.
How do I stop registrations when the workshop is full?
Watch the number of responses, and close the form with one click when places run out. The link then says the form is closed.
Can the registration form take payment?
Pinkit forms do not take payments yet. Add the price and payment instructions to the description or the thank-you message.
Should health questions be required?
Usually not. Keep them optional and clearly worded, and remind participants to tell the instructor in person.
Can I see how many people chose each session?
Yes. The analysis view in Pinkit shows a chart for every choice question, including the session.